You’ve decided to engage your employees and you’re giving them the opportunity to have their say - here’s some advice to improve your employee Response rates:
We believe that any effort to engage your employees should have active involvement from the CEO and Senior Leadership team. This helps shape the type of questions asked and aligns them with the overall strategy.
At Teamgage we've had many clients successfully use their CEO to introduce employees or remind them of our product through a message to outline:
Not only does this help make the employee aware of the opportunity to provide feedback, it also ensures they know the importance of why they should actually do it!
The very best submission rates for Teamgage invariably come from our clients that really market our product internally and make use of their communication channels. Their places of work have explanation posters with a message from the CEO, they send lots of timely reminder emails asking for feedback and generally try to get their employees excited about the opportunity they're being given.
Regardless of the feedback project being ongoing, like Teamgage Huddle, or a one-off piece like an annual survey, it’s so important to show employees that their voice has been heard.
Use whatever communication channels you have to say thanks and tell your employees what is happening with the feedback e.g.
As Teamgage provides ongoing real-time team reports, we also encourage Managers to meet with their teams to discuss the latest results together. This again allows employees to see their feedback is being heard and provides an opportunity to expand on their ideas and comments further.
Rewarding those teams who are most active or achieve the greatest improvements can really help with submission rates. Simple rewards like a team lunch or even just an acknowledgement of the great work in company-wide communications can be a great motivator. It can also can create the FOMO factor in other teams if they feel that their voice isn't being heard as strongly as others.
As Teamgage allows all teams and divisions to be benchmarked, many of our clients follow up with those teams that have the highest submission rates to understand why and to spread their successful practices.
The Response rate for your employee engagement project might be as high as 100%, but does that include ALL of your employees? Quite often it’s really hard to gain feedback from those employees that are remote from your head office, or that don’t have corporate devices or even an email address!
However, their feedback is invaluable so please go the extra mile to make sure they are engaged too. In fact, some of the most important and innovative ideas generated by employees using Teamgage have come from employees like construction workers, nurses and aged care staff, who have had a great idea and then used our feedback kiosk and offsite submission options to submit. Even if that option isn't available to you, It could also be as simple as a Senior Leader letting employees know their feedback and ideas are welcome.