How To Improve Your Team's Huddle Response Rate

How To Improve Your Team's Huddle Response Rate

To ensure an inclusive process and meaningful discussion, every team should aim for a 70%+ feedback submission rate each cycle. The key is demonstrating active listening and showing that feedback is acted on.
If your team’s response rate is low, consider the following:
  1. Communicate the "Why" Clearly
    1. Ensure your team understands the purpose of the process and its benefits
    2. Tip: Answer the key question, “What’s in it for me?” Explain that feedback drives discussions and practical solutions for the whole team
  2. Act on Feedback
    1. Creating actions from your team’s comments is a powerful way to build engagement and show that feedback leads to change
  3. Lead by Example
    1. Submit your own feedback to demonstrate engagement and normalize the process
  4. Remind Your Team Regularly
    1. Use email, chat or other messaging tools to remind team members to submit feedback
    2. Tip: Include deadlines and when you’ll next review the feedback
  5. Use Calendar Reminders
    1. Set a recurring reminder in a group calendar just before your scheduled feedback review
  6. Reiterate the Feedback Cycle
    1. Remind your team when feedback is due and why everyone’s input matters before the next session
  7. Share Insights Promptly
    1. Highlight actions taken and progress made to show that submissions create real impact
  1. What are Actions?
  2. How to Share Huddle Results with Your Team or Organisation

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